Privacy Policy - MMA Official

This policy explains what personal data MMA Official processes on mma-official.com and for its weekly newsletter The Corner, why, for how long, and how to exercise your rights.

Data controller

ETABLISSEMENTS LESSARD, a French limited liability company (SARL) with share capital of €1,000, registered in Saint-Quentin under number 937 794 964, 9 rue du Puits d’Argent, 02240 Itancourt, France.

Contact for any question about your data: contact@mma-official.com

What we process, why, and on what legal basis

Audience measurement

Data: pages viewed, date and length of visit, referrer, device and browser type, truncated IP address.
Purpose: understanding site traffic and which content is read.
Legal basis: legitimate interest, under the consent exemption the French data protection authority (CNIL) grants to audience measurement.

Links to our partners

Data: date of the click, link followed, source page, page language. Nothing that identifies you is recorded.
Purpose: counting the visits we send to our partners and producing our activity reports.
Legal basis: legitimate interest.
Some links are affiliate links, including to Amazon. Once you are on a partner’s site, its own privacy and cookie policy applies.

Quote requests (cages, gym equipment, club apparel)

Data: name, club, email address, phone number, city, country, project deadline, message, club logo if you send it, requested configuration.
Purpose: preparing and sending your quote, answering your questions, following up on the request.
Legal basis: steps taken at your request before entering into a contract.

Email exchanges

Data: email address, name, message content.
Purpose: answering your messages, including replies to the newsletter.
Legal basis: legitimate interest in answering people who write to us.

Weekly newsletter The Corner: see the Newsletter section below.

Data processed

Email address, first and last name if you gave them to us.
Reading language, chosen rounds and their order, leagues followed.
Your answers to the picks, quizzes and choices offered in the newsletter.
Date and IP address of your subscription confirmation.
Newsletter opens and link clicks, per subscriber.
For former MMA Official contacts: engagement segment and date of last activity from our previous email tools.

Purposes

Sending you the newsletter, once a week, on Mondays.
Building it around your preferences (rounds, order, leagues, language).
Measuring what is read to improve the newsletter.
Removing invalid addresses and protecting the deliverability of our emails.

Legal bases

Sign-up on the site: your consent, confirmed by a click in a confirmation email (double opt-in).
Former MMA Official contacts (people who signed up for our emails or bought from our former online store): our legitimate interest in sending you a single email asking whether you want to receive the newsletter. That email contains a confirmation button. Without your click, you receive nothing more and your address is deleted. With your click, everything that follows is based on your consent.
Before that single email, addresses are checked by a technical verification service (no email is sent): legitimate interest in not writing to addresses that do not exist.
Addresses that had unsubscribed or refused our emails received nothing.

Retention periods

Unconfirmed contact: deleted 14 days after the email sent to them, or 14 days after an unconfirmed sign-up on the site.
Subscriber: until they unsubscribe.
Inactive subscriber (no open and no click for 3 years): deleted.
Unsubscribed or objecting address: kept for 3 years on a blocklist, so that no email is ever sent to it again.
Files sent to the verification service: deleted by that service within 30 days.

Your choices

Every issue includes a one-click unsubscribe link and a link to your preferences.
From the preferences page, you can change your rounds, leagues or language, download your data or erase it.

Recipients and processors

Your data is processed by the MMA Official team and by the following technical providers, bound by contract and acting on our instructions:

Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany: hosting of the site, the newsletter database and audience measurement. Server located in Finland (European Union).
Amazon Web Services EMEA SARL, 38 avenue John F. Kennedy, L-1855 Luxembourg: sending newsletter emails, from the Europe (Paris) region.
GBD Software as a Service Private Limited Company (MillionVerifier), Lakitelek, Hungary: technical verification of email addresses before the reactivation email.
Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland: the contact@mma-official.com mailbox (requests, quotes and newsletter replies).

Quote requests are shared with the partner manufacturer that builds and delivers the equipment, to set the price and organize production.

No data is sold or rented.

Transfers outside the European Union

Data is stored in the European Union. Amazon Web Services and Google belong to US groups, so access from the United States cannot be ruled out. Any such transfer is covered by the EU-US Data Privacy Framework, to which these companies adhere, and by the European Commission’s standard contractual clauses. MillionVerifier may use providers outside the European Economic Area under its own contractual safeguards.

If your quote involves delivery outside the European Union, the information needed for delivery is shared with the parties located in the destination country.

Retention periods (other processing)

Audience measurement: 13 months at most.
Clicks to partners: 3 years, with nothing that identifies you.
Quote requests: 3 years after the last exchange. If a quote leads to an order, accounting records are kept for 10 years, as French law requires.
Email exchanges: 3 years after the last exchange.

Audience measurement and cookies

We measure site traffic with Matomo, installed on our own server. No measurement cookies are set, IP addresses are truncated, data is never shared or combined with other processing, and it is kept for 13 months at most. Clicks to our partners and quote requests are counted to produce our activity reports. You can opt out below.

The site only sets the cookies it needs to work: language choice and form security. They do not require consent. Our partners’ sites, once you reach them, apply their own cookies.

Your rights

You have the right to access, rectify, erase, object to, restrict and port your data, and to set instructions regarding your data after your death. You can withdraw your consent to the newsletter at any time, using the unsubscribe link in every issue.

To exercise these rights, write to contact@mma-official.com. We reply within one month. We may ask for proof of identity if there is a doubt about who you are.

You can file a complaint with the CNIL, 3 place de Fontenoy, TSA 80715, 75334 Paris Cedex 07, France, www.cnil.fr. If you live outside France, you can also contact the data protection authority of your country.

Security

The site and the newsletter preferences page are served over HTTPS. Admin access is limited to the team and password protected, and two-factor authentication is enabled on the accounts of our email providers. The newsletter database is backed up every day.

Children

The site and the newsletter are intended for people aged 15 and over. We do not knowingly collect data about younger children.

Changes

This policy may change. The date of the last update appears at the top of the page.